Model releasing students, faculty, and staff for photography and videos

Georgia Tech Legal advises the use of model releases for all students, faculty, and staff who appear in photographs or videos that represent Georgia Tech. The importance of obtaining these forms increases with the reach of the communications product that they appear in and their recognizability in the product.

Individual Release

If the intent is to use a specific, recognizable image of one person, then a signed, written release should be acquired.

Model release forms can be found at the following address and may be printed and retained by your department: legal.gatech.edu/forms.

Group/Event Release

For large events, post a sign(s) with specific language stating that participants may be filmed or photographed, Georgia Tech may use their image, and advise participants not to attend event if they don’t want their image recorded and used. Signs should be prominently displayed at all event entrances.

Branded, ready-to-print signs in various sizes can be found on the Special Events website here: specialevents.gatech.edu/resources/guide/templates.

Or, use this sample language to create your own:

EVENT NOTICE 
This Event is Being Recorded and/or Photographed 
 
PLEASE BE AWARE THAT, BY ATTENDING THIS EVENT, YOU CONSENT TO YOUR VOICE AND/OR LIKENESS BEING RECORDED AND/OR PHOTOGRAPHED AND USED BY GEORGIA TECH WITHOUT COMPENSATION, IN ANY MEDIA FORMAT, NOW OR HEREAFTER KNOWN, AND YOU RELEASE GEORGIA TECH FROM ANY LIABILITY RESULTING FROM SUCH USAGE. IF YOU DO NOT WISH TO BE SUBJECT TO THE FOREGOING, DO NOT ATTEND THIS EVENT.