All photo or video subjects should sign a model release form prior to filming. The signed release form should be kept on file by the project’s manager or campus unit, in perpetuity. Model releases can be found at legal.gatech.edu/forms.

For large events, post a sign with specific language stating that participants may be filmed or photographed, Georgia Tech may use their image, and advise participants not to attend event if they don’t want their image recorded and used. However, if the intent is to use a specific, recognizable image of one person, a signed, written release should be acquired.

Sample language is below.

EVENT NOTICE 
This Event is Being Recorded and/or Photographed 
 
PLEASE BE AWARE THAT, BY ATTENDING THIS EVENT, YOU CONSENT TO YOUR VOICE AND/OR LIKENESS BEING RECORDED AND/OR PHOTOGRAPHED AND USED BY GEORGIA TECH WITHOUT COMPENSATION, IN ANY MEDIA FORMAT, NOW OR HEREAFTER KNOWN, AND YOU RELEASE GEORGIA TECH FROM ANY LIABILITY RESULTING FROM SUCH USAGE. IF YOU DO NOT WISH TO BE SUBJECT TO THE FOREGOING, DO NOT ATTEND THIS EVENT.